Privacy Policy

At Vela Advisory, we are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This policy outlines how we collect, use, and safeguard your information.
 

Last Updated: February 2026

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1. Introduction

This Privacy Policy explains how Vela Advisory Limited collects, uses, stores, and protects personal information in connection with our HR, talent acquisition, and recruitment services. We are committed to maintaining the privacy and confidentiality of all candidates, clients, and website users.

2. Information We Collect

We may collect the following types of personal data:

From candidates

• Name, contact details, and professional profile

• CVs, cover letters, portfolios, and employment history

• Skills, qualifications, certifications, and education

• Interview notes and assessment results

• Salary expectations and work preferences

• References and background‑check information (where permitted)

From clients

• Business contact information

• Role requirements, hiring preferences, and communication records

• Employee data where provided to allow Vela Advisory Limited to provide HR advice and consultancy services.  This may include names, job titles, salary information, performance data, and other HR related information.

Automatically collected data

• Website usage data such as IP address, browser type, and cookies

• Communication metadata from email or messaging platforms

3. How We Use Personal Information

We use personal data for the following purposes:

• Recruitment, talent matching, and candidate placement

• Evaluating suitability for job opportunities

• Communicating with candidates and clients

• Conducting interviews and assessments

• Providing HR consultancy services

• Managing client relationships

• Meeting legal obligations

• Improving our services and website functionality

We only process personal data when we have a lawful basis, such as consent, contract necessity, or legitimate interest.

4. Sharing and Disclosure

We may share personal information with:

• Client companies or prospective client companies for recruitment and placement purposes

• Background-check or assessment providers (with consent where required)

• Technology partners who support our operations (e.g., CRM, ATS, cloud storage)

• Legal authorities where required by law

We never sell personal data.

5. Data Retention

We retain personal information only as long as necessary for recruitment activities, legal requirements, or with your consent. Candidates may request data removal at any time.

6. Data Security

We implement appropriate technical and organisational measures to protect personal data from unauthorised access, misuse, loss, or alteration. These may include encryption, secure storage, access controls, and staff training.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal data

• Correct inaccurate information

• Request deletion

• Withdraw consent

• Object to processing

• Request data portability

To exercise these rights, contact us at Vela Advisory Limited, 86-90 Paul Street, London, EC2A 4NE.

8. International Transfers

If we transfer personal data outside your region or country, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections.

9. Cookies and Website Tracking

Our website may use cookies and tracking tools to enhance user experience and analyze site performance. You can manage cookie preferences through your browser settings.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated “Last Updated” date.

11. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact us at:

Vela Advisory Limited
86-90 Paul Street

London

EC2A 4NE

Email: Rosamund@velapeople.com